Field jobs and the general ledger on one platform
Estimates, AIA-style progress billing, vendor bills, subcontractor compliance, and real-time job costing—all posting to one immutable ledger. Replace QuickBooks and separate field-service apps.
Replaces QuickBooks + your field-service app
Most contractors pay for QuickBooks for accounting and Jobber, Housecall Pro, or spreadsheets for the field, then spend weekends manually keeping the two in sync. Zeno ERP handles both on one ledger, so costs and invoices never drift apart.
Field Tasks & Jobs Built In
Assign, schedule, and track field jobs directly inside Zeno ERP with tasks, notes, and photos tied to each project—wired straight into job costing.
True Cloud Mobility
Work from the truck, jobsite, or back office. No hosted QuickBooks Desktop, remote-desktop lags, or corrupted company files.
White-Labeled from Your Domain
Estimates, progress invoices, and statements go out in your branding from your own domain. Customers experience your company, not an accounting vendor.
Instant Card & ACH Payments
Accept online payments directly on client invoices. Payments and processing fees post straight to the ledger, automatically clearing receivables.
Real-time cost tracking vs. estimate
Real-Time Per-Job Costing
Track labor, materials, and subcontractor bills against every job. Monitor actual costs vs. estimates in real time, keeping your running margin visible.
AIA-Style Progress Billing
Bill jobs in stages against estimates or contracts—including deposits, completion milestones, and retainage—with every draw updating the books.
CRM & Estimate Conversion
Full customer history, job site addresses, and itemized estimates that convert to approved customer invoices with a single click.
Automated Vendor Bill Intake
Subcontractor and lumber bills are parsed by AI, verified against purchase orders, and allocated to the proper job and cost code.
Subcontractor Compliance
Track W-9s, certificates of insurance (COIs), and license expirations per subcontractor, with automated dashboard alerts for missing documents.
Completed-Job Profitability
Analyze historical margins by trade, job type, and customer to bid future projects with precision.
Year-End 1099 Preparation
1099 tracking is built into the ledger from day one. Generate accurate filings without end-of-year audit panic.
Integrated Bank & Card Feeds
Live banking and card feeds automatically stage into review queues, AI-matched to job receipts with zero manual categorization.
Subcontractor portal & compliance hub
Give your subcontractors a dedicated portal to submit bills, upload updated insurance certificates, and track payment status. Invoices route straight to job costing without sitting in an email inbox.
Built for trade and general contractors
- General contractors and commercial builders managing multiple concurrent jobs who require real-time margin visibility
- Specialty trade contractors (mechanical, electrical, plumbing, glass) with extensive subcontractor compliance requirements
- Builders ready to eliminate the \$1,000+/mo SaaS stack of QuickBooks, Jobber/Procore, and manual spreadsheet trackers
Turnkey migration & setup
Seamless Migration off QuickBooks
We migrate your customers, open jobs, sub vendors, and historical bills out of QuickBooks, tying out opening balances to the penny.
Workflow & Cost-Code Configuration
We connect your bank feeds, white-label invoicing, and merchant processing, seeding your exact cost codes and active job phases.
Intelligent Document Capture
Forward supplier invoices and subcontractor bills into your inbox. Autonomous AI extracts line items and allocates them directly to the job.
Real-Time Margin Command
Inspect live cost-to-date vs. estimate on every job. Lock monthly accounting periods to protect financial integrity.
Ready to take control of your job margins?
Book a 30-minute walkthrough. We’ll show you how Zeno ERP eliminates re-entry and protects your profitability.
Book a 30-min walkthrough