Run the jobs and the books on one platform
Estimates, progress invoices, vendor bills, subcontractor compliance, and per-job costing, all posting to one real ledger. Retire QuickBooks and your field-service app, charge customer cards, and send everything from your own domain.
Replaces QuickBooks + your field-service app
Most contractors pay for QuickBooks for the books and Jobber, Housecall Pro, or a spreadsheet for the operation, then keep the two in sync by hand. Zeno is both, on one ledger, so the work and the money never drift apart.
Tasks & jobs, built in
Assign, schedule, and track field work inside Zeno with tasks and notes tied to each job. The field-service app you're paying for, wired directly to job costing.
Cloud-based, off QuickBooks Desktop
Work from the truck, the jobsite, or the office. No hosted QuickBooks Desktop, no remote-desktop workaround, no company file to babysit.
White-labeled from your domain
Estimates, invoices, and statements go out in your branding from your own domain. Customers see your company, not a generic Intuit template.
Charge cards, get paid faster
Take card and online payments directly on an invoice. The payment and its processing fees post straight to the ledger and apply to the open balance.
What's included
Live in the platform today.
Per-job costing
Track labor, materials, and subs against every job. Real-time cost vs. estimate, with a running margin per project.
Progress invoicing
Bill jobs in stages against the estimate or contract, including deposits, milestones, and retainage, with each draw posting cleanly to job costing. The thing QuickBooks fakes.
Customers, jobs, estimates
Full customer CRM, job status tracking, and estimates that convert into invoices with one click.
Vendor bills
Subcontractor and supplier bills captured from the Inbox, AI-parsed, allocated to jobs, and posted to the ledger.
Compliance tracking
W-9s, certificates of insurance, and license expirations tracked per vendor. Dashboard warnings for anything missing.
Profitability reports
Close-to-date vs. bid, completed-job margin reports, and customer profitability provide data to inform your next bid.
Year-end 1099s
Subcontractor 1099 preparation and filing, with all payment data already in the ledger.
Bank feeds
Live bank and card feeds via Stripe drop straight into an approval queue, AI-matched to receipts and allocated to jobs.
Vendor & subcontractor portal
Give subcontractors and suppliers their own login to submit invoices, upload COIs and W-9s, see open bills, and track payment status. Everything they submit posts directly into your ledger and their vendor file. No more emailed PDFs waiting in your inbox.
Who it's for
- General contractors and renovators juggling multiple active jobs who need accurate real-time job costing
- Trade contractors (electricians, plumbers, HVAC) with subcontractors and compliance to track
- Contractors tired of paying for QuickBooks and a separate field-service app and stitching the two together
How onboarding works
We migrate you off QuickBooks
We move your customers, open jobs, vendors, and historical bills out of QuickBooks and reconcile the migration so your numbers tie out before you go live.
Configured to you
We connect bank feeds, set up white-label email and card payments, load your active jobs, and tailor the platform to how you run work.
Document capture
Forward supplier invoices, subcontractor bills, and receipts into the Inbox. AI extracts the fields and allocates to the right job.
Real-time job reports & close
See cost-to-date vs. estimate on every job and catch problems before they become losses. Period close locks the books each month.