Expense reporting with bank feeds is live
Receipt capture, bank feeds, automatic transaction matching, and approval workflows are now in production across all three modules.
The expense module we previewed in February is in production. It handles receipt capture, transaction matching, and approval workflows, connected to your bank accounts through SimpleFIN.
The bank feed
Connect your bank accounts through SimpleFIN and transactions flow into Zeno automatically. Credit card purchases, check payments, and ACH transfers all appear in your feed within a day of posting.
The connection takes a few minutes to set up. After that, new transactions arrive on their own, with no manual imports or CSV uploads.
Receipt scanning
Upload a receipt and Zeno parses it. The AI extracts the vendor name, date, line items, and total. If the receipt matches a bank transaction, Zeno proposes the match. Review it, approve it, and the expense is ready for posting.
For emailed receipts and invoices, forward them to your organization’s inbox address. Documents are parsed on arrival and appear in your expense queue ready for processing.
Category suggestions
Zeno proposes a category for a new transaction based on the vendor and how you’ve categorized that vendor before. Accept the suggestion or choose a different category. The choice you make is what the next suggestion draws on.
Matching
Unmatched bank transactions and unmatched receipts each have their own queue. Find a match, link the two records, and verify the amounts. When everything agrees, one click moves it to approved.
When amounts don’t agree, which is common with tips, taxes, and partial payments, you can still link the records and note the discrepancy for review.
Who sees what
Any Zeno organization can enable expense reporting. Assign cardholders to specific expense accounts and they can submit expenses through the app. Managers see all submissions for their accounts and handle approvals.
Cardholders see only their own expenses. Managers and admins see everything for their organization.
Posting to your accounting system
Approved expenses flow through to QuickBooks Online, QuickBooks Desktop, or Manager.io. The posting carries the vendor, category, amount, and a link back to the original receipt in Zeno.
Expense reporting is included in all Zeno plans. Contact [email protected] if you’d like help getting set up.